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CLL UPDATES AND HEADLINES

2020 ANNUAL GENERAL MEETING

7PM SEPT 21 - EAGLE RIDGE ELEM. GYM. MUST REGISTER TO ATTEND

In Memory of a CLL Dad, Friend, Fan, and Volunteer

Rest in Peace Jason, we'll miss you. | Words from a friend

In Memory of Daryl Carney

Rest in Peace Daryl, we'll miss you. | Read more here

CLL Allstars Top Coquitlam 2019 Sports Story

Thanks TriCity News! | Full article here

 
ANNUAL GENERAL MEETING
Posted Sep 19, 2020

This year's Annual General Meeting will be Monday September 21st at 7pm at Eagle Ridge Elementary School Gym. This is your opportunity to hear about our season, and to have your voice heard - bouquets and brickbats - in order to make our club even better. This is also the meeting where we elect the board of directors for the 2021 season. Attached you will find a brief overview of what is involved in being a CLL Board Member, and a quick rundown of roles and responsibilities. If you are interested in being on the board, take a look. 2020 What does a CLL board member do all day_ (1).docx

Due to Covid-19, there are a limited number of seats available to attend in person, so you will need to pre-register using this link. There is also the option to attend via ZOOM if you would prefer. If you wish to attend in person or via ZOOM please register using this link so we can ensure we have adequate supports in place to facilitate both meeeting options. A few things to note:

Only ONE member per family will be able to attend in person. We will be following Covid protocols as follows: 

    • We will be spacing out the seats, and masks will be required. We will NOT be providing masks.If you answer yes to any of the following questions on Monday please stay home and join the zoom meeting instead (we will also be asking these questions prior to entrance and signing in): 
Do you have any of the following symptoms? 
  • new or worsening cough

  • shortness of breath or difficulty breathing

  • temperature equal to or over 38C/100.4F

  • feeling feverish

  • chills

  • fatigue or weakness

  • muscle or body aches

  • new loss of smell or taste

  • headache

  • gastrointestinal symptoms (abdominal pain, diarrhea, vomiting)

  • feeling very unwell

Have you traveled outside of Canada in the last 14 days?Have you or anyone in your household been in contact with someone who has tested positive for Covid-19 in the last 14 days?
 
Coquitlam Little League Update and Q&A
 
E-mail To Families - September 19, 2020

September 18, 2020

Dear Coquitlam Little League family,

I hope all of you are finding ways to get back into a routine of school, work and other Fall activities in a safe way. I wanted to reach out to all of you to discuss the League's current financial situation and present our solution to your 2020 registration fees given our current financial situation.

The Board of Directors is actively developing solutions to prevent the League's situation from happening again. These new practices will be rolled out and used by the outgoing and incoming directors but it does not change the fact that we have outstanding money owed to our community.

MVP Athletic Supplies

MVP Athletic Supplies is a family owned business that has been a strong supporter of Coquitlam Little League over the years by meeting tight deadlines and offering great prices on top quality equipment and uniforms. Equipment and eight + sets of new uniforms were purchased per the 2019/2020 approved budget for the 2020 Spring season before COVID-19 suspended all game play. Typically, costs would be covered by registration revenue and were supposed to, until the discovery of the missing funds. The balance owing from Coquitlam Little League to MVP Athletic Supplies is currently in excess of $50,000.

2020 Family Registration Fees

When the Board of Directors suspended the season (and thought our financials were accurate), we were committed to offering full refunds. With minimal funds in our bank account, we do not currently have the resources to offer full refunds but we do want to find a solution that works for families. With over 700 players registered annually, revenue from registration fees is above $100,000 annually. At this point we are encouraging families to accept a credit towards their 2021 season. Families who request full refunds will be responded to on a case by case basis with no current timeline to process the refund given that we do not have the financial resources required to do so.

2021 Operating Costs

Our revised budgets show that we need a minimum of $60,000 revenue to offer a high-quality experience for your child. If we give most families credits then we will not have the operating revenue needed, let alone be able to pay back money owed to vendors.

As a Board, we are humbly asking that you consider a donation of funds to the League that would be identified for specific items that go back to the players. This includes items like our Umpire Program where CLL players are given job skills and the opportunity to earn money, and player photos.

Asking for donations was a difficult decision for the Board because we know that each family has their own financial circumstances. All responses will be confidential.

Since the end of the 2019 season, the Board has identified that our current registration and communication platform needs to change. We are excited to share that the work done over the past year is beginning to take shape in the launch of a new registration and communication platform: SportsEngine. In addition to being a more affordable option for the League, we will be able to offer a higher quality experience for the ways that families register, engage in their team mobile application and receive communication from the League.

This survey is intended to do two things: give you the opportunity to register for our new platform and share how you want us to proceed with your family's 2020 registration fees. Please take a few minutes to complete the survey. If families have not completed a survey or been in touch by the end of October, a credit (of your 2020 registration fees) will be placed on your account.

https://coquitlamlittleleague.sportngin.com/register/form/984824506

Thank you,

Sandon Fraser

 

Statement from the President of Coquitlam Little League

August 14, 2020

The Board of Directors for Coquitlam Little League (CLL) takes its role and responsibilities to our membership, families and community seriously. As such, this is a difficult statement to make, but one that must be made - especially in light of our organization's commitments to transparency and to our community.

A full investigation has been launched into the disappearance of nearly $230,000 of CLL funds. It was identified that there was a discrepancy in the financial assets of the organization when we began to hear reports that refunds to members for the cancellation of the spring 2020 baseball season (due to the COVID-19 pandemic) had not been received. In looking into this, it became clear that there was an issue.

As a board and as people, we are devastated by this discovery. CLL represents so much of what is great about our world - civic spirit, good conduct on the playing field and, of course, a sense of community. All of which feels even more important as we navigate through the COVID-19 global pandemic.

A report has been filed with the Coquitlam RCMP. We cannot comment or provide further details specific to what happened as this is now a police matter.

What I can tell you is that the CLL Board is actively addressing the situation internally as the police investigation moves forward. We have sought legal advice and have retained independent accounting support to review all CLL accounts.

We will provide updates to our members and to the public when we are able to do so. We are taking every measure to ensure that the RCMP can do their job in investigating this issue.

CLL is built on a strong sense of community, and over the past 65 years we have earned the trust of parents, players, other young people, and members of the public. Today, we are facing a challenging time. I speak for all of the Board when I say that we are working hard to ensure that we don't lose your trust and support as a result of this serious situation. We are confident that we will find out exactly what happened, how it happened, and why - and that together, we will find a way forward. We are a strong, connected community at CLL and that will be the foundation we stand on as we go through this troubling time.

I would also like to add that at this point, we do not have all of the facts of what happened with the funds. We are a close community and it is normal to speculate on who might be involved and what occurred. I want to ask you to refrain from engaging in any kind of speculation. It is important that we get to the truth and that we do not let rumours or gossip influence us or cause us to act in any way. The advice of Provincial Health Authority's Chief Medical Officer Dr. Bonnie Henry comes to mind here. As a community, we need to be kind, be calm, be safe.

We will share updates about this ongoing situation with you when we are able to do so.

Sandon Fraser

President

Coquitlam Little League

 
E-mail To Membership - August 14, 2020

Dear Coquitlam Little League Family,

As you know, Coquitlam Little League is recognized for its proud tradition and respected place in the Tri Cities community. Driven by our Six Guiding Principles that focus on family experience, community, development and responsibility, our Board of Directors places a high value on being transparent to you, the Coquitlam Little League family and membership, and the public.

As a result of the unprecedented impacts of COVID-19, the Board of Directors made the decision in the spring to offer full refunds for the 2020 spring season. The Board felt that providing such refunds was a community-minded and socially responsible way to support families through these difficult times.

The process of pulling reports, itemizing and preparing cheques for 700+ families required countless volunteer hours with a goal of having the cheques prepared and ready to be mailed between May 12th and June 26th. During that period, there appeared to be a delay in this process and over the next few weeks, we started to receive e-mail inquiries into the status of refund cheques. As a result, on Monday, August 3rd we began what we believed to be an informal investigation into what had transpired. At that time, we discovered a serious issue: that the funds that should have been in Coquitlam Little League's account were not there.

At the June 9th Board of Directors meeting, the Board was presented with financials stating that Coquitlam Little League had $229,971.31 in financial assets. An investigation has been initiated and is in progress, but at this stage, we know that the League's funds are currently under $3,000.00, of which suppliers are also owed for unpaid invoices. We have contacted the Coquitlam RCMP about this issue and an investigation has been started.

The Board of Directors was shocked by these findings, as we expect you are as you read this. We wanted to share this information with you as soon as possible and to ask for your patience as this serious matter is investigated.

The investigation into the missing funds is ongoing and we have committed to having an independent/third party accounting firm perform an analysis of the League's finances. We are in the process of engaging appropriate legal, financial and other professional advisors.

As I hope you can understand, as a result of this serious issue, we are unable to offer refunds to our member families at this time. The Board is assessing the various options available to the League and will inform its members of those options as soon as we are able.

In our continued efforts to be transparent, there will be a virtual conference on Saturday, August 22nd at 10:00 a.m. The conference is intended as an opportunity to provide updates and answer any questions that you may have. You can attend the conference by clicking this link: https://us04web.zoom.us/j/2365316229?pwd=SG1CaytOdkgzNStlUVQ2c1RnSkU2Zz09

If you have questions that you would like answered at the conference, please submit them to president@coquitlamlittleleague.ca at least 24 hours before the start of the conference call.

We don't have all of the facts at this stage of the investigation and that is important to remember. We would ask you to please not engage in speculation or gossip about how or why this happened. This can cause a great deal of additional damage if the information being shared is inaccurate or unverified. This is a devastating situation for all of us. It is the hope of the Board that we can pull together as a community - as we have done many times in the past - and support each other through this difficult time.

This e-mail and more information will be posted on our website as it becomes available.

On behalf of the Board, I want to thank you in advance for your patience and support as we continue our investigation.

Thank you,

Sandon Fraser
President
Coquitlam Little League

 
    If you have questions or problems, please read our Troubleshooting Guide.
     
    2020 FAQ's

    Have a question? see calendar and board contacts in the link below!

    Click here for contact list

    2020 calendar of events.pdf

     
    2019 CLL FOUNDERS DAY

    Many thanks to Carly Belina for taking so many amazing shots of all our kids, and some "not so youngsters", too!

    click here for founders day photos